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Download our Catering Guidelines
This contains information found on this page plus definitions and industry standards for pricing and service.

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What to Expect

We meet with you and discuss your needs. While we are meeting with you, we fill out a "Request for Quote" so that we may give you accurate pricing for your party. Think about the following items:

  • What type of event are you hosting?
  • What type of menu do you want to serve?
  • How many guests will you have?
  • What is your budget?
  • Do you want us to cook at your event or drop off the food prepared?
  • Will your event be a buffet service or sit down service?
  • Do you need special food prepartion? (i.e. all vegetarian, food preparation for diabetics or people with allergies to certain foods, etc.)
  • Do you need special equipment? (i.e. tables, chairs, linens, table service, dance floors, bars, tents, buffet equipment, etc.)
  • Do you need special services? (i.e. flowers, decorations, entertainment, bartenders, etc.)

Booking Your Event

Each party will be planned on an individual basis. Here is what you can expect when you book your event:

  • We will send you the contract/quote for your review.
  • When the contract is signed, a 50% deposit will be required.
  • An increase in the number of people will be charged a per plate charge above the amount stipulated in the original pricing.
  • A decrease in the number of people will not necessarily reduce the per plate charge stipulated in the original pricing as equipment and food preparation are part of the pricing. These are fixed costs and do not decrease as the number of guests are adjusted downward.
  • A Guarantee of the minimum number of guests seven days prior to the event will be required.
  • If staffing is required for your event, staffing fees are charged as labor and are itemized as such on your contract. For parties up to 75 guests, at least two servers are required. A minimum of three hours for each server will be charged for set up, serving, and clean up. An additional server will be required for parties with more than 75 guests, and parties with longer serving times.
  • Sales tax will be applied on all products, services and labor.
  • An additional fee may be incurred for long-distance delivery and time.
  • We do not charge a service charge or a gratuity charge. We feel it is the client's right to determine if our service warrants any gratuity.
  • The Client is responsible for all breakage and loss of rental items.
  • Anything not specifically listed in the contract is the responsibility of the client to provide at the event.
  • We do not char for extra services at your event, like cutting cakes, opening bottles, etc.. This is included in our service.

Cancellations

No one can forecast weather with accuracy. If your event is an outdoor event that is going to be rained upon, we will work with you to find a reasonable work-around or reschedule your event. Cancellations due to weather – where a work-around cannot be found – and natural disasters will not be charged cancellation fees. Things to keep in mind:

  • If it rains on the day of your event, food has already been purchased and prepared. We will have to charge for the cost of the food.
  • A $200.00 cancellation fee will be incurred for any cancellation within 14 days of the event.


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The Pit Stop BBQ, LLC
661.269.2866  •   818.775.0278  •  818.800.2623
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